Minutes of Committee Meeting held 6th March 2017
Minutes of the meeting of the Plymouth Bridge Club Committee
held on 6th March 2017
1.Attendance : Eileen Clout (acting Chair), Charles Greenlees, Richard Ayres (acting Secretary),Committee Members: Anne Worthington, Danny Styles, Joy Woosnam, John Lankshear, Scott Brown. Trustee: Ailie Henry.
2.Apologies:
Steve Lacey
3.Minutes of the meeting of 6th February 2017.
The minutes were approved.
4.Treasurer's Report
This report, detailing income and expediture for January and February, was accepted.
5.AGM.
An agenda for the AGM had been circulated, and was agreed. Charles agreed to look after the changes in the room layout that would be needed.
6.Moor View Terrace
In response to questions concerning payments to Bettinsons, the Treasurer reported that the accounts showed the expenditure for maintenance for last year's work on the outside of the building, including a rebate of £816.30 for savings on materials and refuse disposal. A further £500 approx. had been paid for repairs to top floor windows . Charges of £2000 approx. had been paid for overseeing the maintenance work, surveying the building and creating plans for improvements to the building. At the request of the club, these plans were later refined, in two stages.
Reported that the question of whether two fire exit doors were required at the rear of the building had not yet been resolved. It was recognised that plans for this area of the building were dependent upon this. The absence of signage on the scullery door suggested that it was not needed as a fire exit, but it was agreed that an authoritative answer should be sought.
It was also agreed that safety signage in the whole building should be reviewed, and a 12 foot ladder be left on the flat roof to provide a means of escape from the upper floors. Eileen agreed to obtain the ladder.
7.Andrew Robson Seminar
Reported that 43 places had now been taken , leaving 5 still available. John agreed to manage the provision of teas/coffees, which will be at no charge. The club should receive a contribution of £20, plus £1 per participant, for this event.
8.Minor Building Repairs
It was agreed that an odd-job man be found to carry out any minor repairs for which there was no volunteer from within the club, beginning with a temporary fix to the detached ceiling paper in the clubroom and the bolt in one of the ladies' W.C.s. Joy undertook to speak to a person she knew of.
9.No Fear Sessions
Richard reported on the feedback from 39 afternoon and 19 evening players., which had already been circulated to committee members;-
- There were clear majorities from both groups in favour of continuing “Acol Only” on Monday afternoons in order to ease the transition for learners from lessons to competitive play.
- There was a very small majority in both groups in favour of stratification in the afternoons. Significant numbers, however, said that they did not know what stratification ment.
Many people expressed the view that any club competitions played in the afternoons should take place on |Thursdays, to avoid the “Acol only” rule, and should be open to all club members.
In the light of this, it was agreed that:
- Afternoon club competitions be played on Thursdays
- All members be welcomed to Thursday afternoon play; and that there should be a clear expectation of curteous and friendly behaviour.
- Before making a decision about the use of stratification at the club, the committee should be briefed more fully. Scott agreed to produce a paper.
10. Competitions Sub-committee.
- Reported that Michael Easterbrook had updated the honours boards to show 2015 winners, and was keeping a record of competition winners from now on.
- The Jan Plunb PlayDay planned for March 25th still had a disappointing number of entries. It was agreed that directors should be asked to press members to enrole at each session
- Richard showed members two prototype new honours board (20 ins.x 16ins and 16x12) using computer printing.The larger board was preferred. It was agreed that this should be the basis for the club's honour boards from 2016 winners onwards. Richard to source the frames, with spares, and manage the necessary typing and printing.
- It was agreed that on the new boards the practice of including titles for ladies, or as signs of professional status, should be dropped, and that first and surnames will be used.
- All the old honours boards will continue to be hung in the clubroom.
11. New Members Applications for membership had been received from David Rendle and Ray and Iris Boorer, and they were accepted into membership.
12. Following the discussion at the previous meeting about free membership for people attending lessons at the club, it was agreed that from now on the free membership will expire on the 31st March first following attendance at a class, and that people would be expected to pay a full subscription as from 1st April.
It was agreed that a clipboard with membership application forms be kept by the scorers' desk.
13. Club Website. Concern was expressed at the proportion of events on the competitions page which were for county events rather than club events.
14. Date of Next Meeting The first meeting of the new committee will be at 5.00 on Monday, 27th March.