5 February 2018

Sunday, 18 March 2018 by Pete Tunnicliffe






Minutes of the Club Committee meeting held on Monday 5th February 2018





               Steve Lacey - Chair                                                                                                    

               Diane McGregor – Secretary

Richard Ayres, Jim Dunn, Pete Tunnicliffe, Anne Worthington         

Ailie Henry - Trustee

Apologies:  Charles Greenlees, Sue Murkin, Jenny Young


1.            Minutes of meeting held on Monday 15th January 2018


The Minutes were approved as a correct record.


2.            Matters Arising


               Tablecloths for tea room – to be discussed after the A.G.M.

EBU Data Protection Regulations - Alan Simpson to be invited to the next meeting to discuss new EBU regulations.


3.            Correspondence


The committee was sorry to receive John Lankshear's resignation as Vice-chair. The Chairman had written to thank him for his support during the year.


4.            Treasurer’s Report


The Treasurer had produced the balance sheet for 2017 which, in Charles’ absence, Eileen Clout (Auditor) will present at the A.G.M.


5.            Building, Maintenance and Improvements


New worktops to be fitted.

The wall by the waste bin will be painted with waterproof paint.

Silicone mats had been ordered for the tea pots.

The radiators had been painted.

All scheduled work has been completed except for the top floor which cannot be started until the damp problem is rectified.  Francis Bettinson (Surveyor) had been contacted and a reply awaited.

Fire doors and extra lighting had been fitted, which completes Phase 1.


Safety locks to be fitted to the toilet doors on the first floor.

A quote for extra bookshelves to be obtained.

It is proposed to clear and clean the top floor on 1st March.  A request for volunteers to be placed on the website.




6.            Competitions Committee Report


Two teams, one from Devon and one from Cornwall competed for the Garden City Trophy held in Exeter.  The Club paid the entry fee, but travel was paid by the competitors.  Next year it was proposed to enter just one team, the four best pairs.  The final session for the Schofield Cup to be held, together with a sweepstake.


7.            Annual General Meeting - Monday 26th March 2018 at 6 p.m.


A notice had been placed on the noticeboard advertising the meeting, together with Committee Nomination Forms.  Completed nomination forms have to be received by 12th March.


8.            Any other business


Convention Card – some of the information on the convention card was incorrect for ACOL only sessions.  The card to be corrected as necessary and re-issued.

New Member – An application form from Robert Kilby had been received and accepted by the Committee.


9.            Dates of Next Meetings


               Meetings will be held on:

Monday 5th March 2018 at. 5 p.m.

Annual General Meeting  Monday 26th  March 2018 at 6 p.m.